OAALJ BOARD MEETING MINUTES
OCTOBER 5, 1999

The meeting was called to order on October 5, at 6:00 p.m., at the Phoenix Inn, Wilsonville, Oregon, by President Rutherford. The following Board members were in attendance: Charlotte Rutherford, Erika Hadlock, Abigail Herman, Lynne Wehrlie, Daina Upite, Steve Rissberger, and Bruce Black. During the meeting the following topics/issues were discussed/decided:

1. Minutes of the August 27,1999 Board meeting were corrected to reflect the name of the individual referenced in item #3 was Vertrand Roi.

2. Minutes of the September 1,1999 conference call were corrected to reflect the attendance and participation of Board Member Hadlock.

3. President's Report:

- Charlotte attended the annual NAALJ conference held September 10-16 at Ashville, North Carolina. She indicated she had been reelected to the NAALJ Board.

- Charlotte also indicated she had had positive discussions with the NAALJ President regarding "distance learning classes." Charlotte thought it worthwhile to follow up with him after the annual meeting.

- At the conference Charlotte served on several discussion panels. The topics were ethics, state appellate review; and unrepresented parties getting a fair hearing.

- The next NAALJ meeting is planned for Albany, New York.

4. Central Panel Issues

- The Chief Hearings Officer of the Central Panel, Tom Ewing, requested an opportunity to meet with the Board. This was agreed to. Possible dates and times were discussed. Dates were narrowed down to either Thursday, October 14, or Thursday, October 28, after work. It was agreed Tom would be contacted to see which date/time was better for him.

- With respect to the informal meetings to discuss central panel concerns, Salem had their meeting on October 1 at "The Pointe." Approximately 9 ALJs were there. Tom was also there to answer questions. Portland's meeting is scheduled for October 20. No meeting is scheduled in Eugene.

- The issue of whether or not the Board should comment on the new model rules was discussed. In this regard it was noted the filing deadline was November 15. This item was taken under consideration to be further discussed at the next Board meeting.

5. Treasurer Upite's Report:

- Current balance is $5,074.60.

- During the interim period Daina transferred $3,000 into a Business Money Market Account at U.S. Bank. Board members were advised a minimal balance of $1 ,OOO was required to be maintained.

- Recent expenses include the following: (1) $191 for the September 1, 1999 conference call; and (2) $125 to "From the Dog House."

- It was agreed the Board would purchase a 9 month CD for $7,074.60.

6. Annual Meeting:

- It was decided the OAAL.J annual meeting would be held November 18,1999 from 7:00 p.m. to 9:00 p.m. in the "Phoenix Room" at the Phoenix Inn in Wilsonville. Daina advised there was a $125 room charge which would cover coffee and soft drinks, but not food items.

- In preparation for the meeting the following action items were assigned: (1) Charlotte and Lynn would draft the annual report; (2) a committee consisting of Charlotte, Steve, and Daina would be formed for the purpose of nominating candidates for the Board vacancies; (3) Steve would have a draft of the new ethics code for Board consideration and approval prior to the meeting; (4) Abbie would arrange for the necessary ballots; and (4) Steve would obtain a current list of the membership for voting purposes. It was agreed only those members who had paid their membership fees would be allowed to vote.

- With respect to an agenda the following was proposed: (1) President's report; (2) Treasurer's report; (3) Ethics Committee Report; (4) elections of Board Members; and (5) comments of the guest speaker, Tom Ewing.

- Bill Young would be asked to provide notice of the meeting.

7. The Board was advised that Bill Young was no longer able to do the newsletter. Erika graciously volunteered to take it on. For his significant efforts on behalf of OAALJ, it was decided Bill should be awarded an engraved plaque, cost not to exceed
$100. Project leader is Bruce.

8. There was a brief discussion concerning the fact new members have yet to receive their certificate of membership. It was agreed the Board would rectify this problem immediately. The task was assigned to Steve.

9. The date, time, and location of the next Board Meeting to be announced.

There being no further action, the meeting was adjourned at 8:20 p.m.

Respectfully submitted,

Abigail Herman