BOARD MEETING MINUTES
FEBRUARY 27, 1999

The meeting was called to order on February 27, 1999,10:15 a.m. at the Phoenix Inn, Wilsonville, Oregon, by President Rutherford. The following Board members were in attendance: Erika Hadlock, Abigail Herman, Lynne Wehrlie, Daina Upite, Steve Rissberger, and Charlotte Rutherford. During the meeting the following topics/issues were discussed/decided:

1. Minutes of the January 23, 1999 Board meeting were approved.

2. Treasurer Upite's report:

- Current balance is $12,081.48. This includes the conference related deposits of $3,029.87 and $280 (2 orders for conference tapes).
- Recent debits include the following: (1) $391.41 for the newsletter; (2) $64 for post office box rental for 1 year; and (3) $56 for room rental at the Phoenix Inn.

3. It was decided the OAALJ would provide a cash gift in the amount of $250 to Shirley Gunther of Willamette Law School for her efforts in helping put on the recent NAALJ Conference. Daina would get a card to go along with the gift and send to Shirley.

4. In the final accounting for the NAALJ Conference, two issues arose.

- First, the OAALJ was informed by Willamette Law School the NAALJ was inadvertently overpaid by $341. Of this amount one half should have been remitted to the OAALJ, the other half remitted to the Center for Dispute Resolution. Willamette Law School has recommended waiving the overpayment. It was decided President Rutherford would make further inquiry into the rationale for waiving the overpayment. Pending further action.

- Second, the final check was for $8,029. However, former President Marcus has indicated the correct figure is $8,229. President Rutherford wilt inquire with David to determine why there is a $200 difference. Pending further action.

5. There was discussion concerning President Rutherford's attendance at the Mid-Year NAALJ Conference in Chicago (May 6-8, 1999). Charlotte will determine costs to see if participation is feasible. With respect to the annual NAALJ Conference in North Carolina it was decided OAALJ contribution, pursuant to bylaws, would be in the amount of $900.

6. Committee Reports:

(A) Communications. The following issues were discussed:

Steve presented to the Board a proposal from Beth Landen owner of "From the Doghouse" She has indicated she would do updating of the membership and newsletter lists at the rate of $12 per hour, with a minimum fee of $5.00 per month regardless of work. Contract for services would be for 1 year. It was agreed the OAALJ would enter into a contract with "From the Doghouse" for 1 year on these terms.

- Additionally, Steve is still looking for updates to the membership list. Deadline extended to next Board meeting.

- It was noted by Daina Upite the OAALJ membership application found in "Off the Record" did not have a provision for enclosing the $50 membership fee with the application. Steve will look into that.

- The next issue of "Off the Record" will be the end of May. Possible topics identified were: (i) Mid-year NAALJ Conference report by Charlotte; (ii) discussion/description of future CLE events by Erika; (iii) legislative developments by Bruce; (iv) the President's Message; (v) Steve proposed an article on how the WCB's "Code of Ethics for ALJs" came about/evolved; and (vi) it was further proposed there be state agency articles describing that agency's hearing procedure. Pending further action.

(B) Ethics: Chairperson Rissberger indicated the committee was currently working on its 4th draft. It is likely the "canon" format will be utilized similar to that used by the WCB and ABA.

(C) Education; Since the last meeting, Chairperson Hadlock contacted the NJC. Based on that conversation, it appears the initial education budget of $2,000 is insufficient to bring an instructor/professor to Oregon. Therefore, it was decided the proposed education budget would be increased to $5,000. The following parameters to be considered: I full day of OLE, 2 topics, October/November 1999 time frame. With this in mind, Erika was asked to re-contact the NJC. Pending further action.

7. The next Board Meeting was set for Tuesday, April 6, 1999, at 6:00 p.m. to 8:00 p.m. Location to be at the Phoenix Inn in Wilsonville.

There being no further action, the meeting was adjourned at 12:20 p.m.

Respectfully submitted,

Abigail Herman