OREGON ASSOCIATION OF ADMINISTRATIVE LAW
JUDGES
(OAALJ)
BYLAWS
[Adopted 5/27/77; amended 10/18/79; 4/25/80; 11/29/84; 12/5/85; 12/4/86;
12/8/88; 12/7/89; 12/12/90; 12/12/91; 12/2/92; 11/30/93; 11/16/95;
12/5/02; and 12/11/03]
Section I. Membership. (1) An individual who previously conducted
or presently conducts administrative hearings, writes formal decisions
based upon administrative hearings or supervises or reviews such
hearings or decisions, may become an active voting member of the OAALJ
upon payment of annual dues.[Amended 10/18/79; 4/25/80; 12/2/92]
(2) Active members shall be entitled to attend annual and
specially-called meetings and Board meetings; to vote at annual meetings
and on any issues presented to the membership by special election; to
receive all newsletters, notices and reports; to contribute without
invitation articles for publication in the newsletter; to submit
resolutions, proposals or recommendations to the Board or to the
membership and request Board or membership approval of same by majority
vote; and to actively participate on any and all special committees or
subcommittees of the Association convened for the purpose of furthering
the goals of the Association. Active members shall also be active or
associate members of the National Association of Administrative Law
Judges (NAALJ) as determined by NAALJ, by virtue of their membership in
the Association. [Amended 12/2/92; 11/16/95]
(3) An individual endorsing the Association's objectives but not
qualifying for active membership may become an associate member and
shall be entitled to annual and special reports and newsletters
published by the Association. Associate Members may attend meetings of
the membership and the Board, but do not have the right to vote or hold
office. Associate Members shall, if approved by NAALJ, also be associate
members of NAALJ by virtue of their membership in the Association.
[Amended 4/25/80; 12/2/92; 11/16/95]
SECTION II. Membership Meetings. (1) The members of the
Association shall meet annually in the fourth calendar quarter of each
year to elect directors for the following year, to consider proposals
and resolutions, including amendments to the Articles and Bylaws, and to
conduct such other business as may be brought before the meeting. The
date and place of the annual meeting shall be set by the Board of
Directors and the Board shall give prior written notice of same to the
membership.[Amended 12/5/85; 12/2/92]
(2) Special meetings may be called by a majority of the Board of
Directors and shall be called by the Board upon petition of 10 or more
members. The membership shall be given at least 10 days written notice
of any special meeting. The notice shall contain a brief statement of
the reason the meeting is called and whether it is called by the Board
or on petition of the members. Business at special meetings shall be
limited to that listed in the notice.[Amended 12/5/85; 12/2/92]
(3) Ten or more members at an annual or special meeting constitute a
quorum for the transaction of business.[Amended 12/5/85]
Section III. DUES. (1) Dues shall be $65.00 per year for active
or associate membership. An eligible individual may become a member at
any time. If payment is made by mail, membership shall begin on the date
of postmark. If payment is made in person, membership shall begin on the
date the payment is received by a Board member. All memberships expire
on June 30 of the year for which dues are paid.[Amended 10/25/80;
12/5/85; 12/12/91; 12/2/92; 11/16/95; 12/5/02]
(2) New membership dues shall not be prorated but new memberships dues
paid after March 1 shall be credited toward membership for the following
year.[Amended 10/25/80; 12/5/85; 12/12/91; 12/2/92; 11/16/95; 12/5/02]
SECTION IV. Board of Directors. (1) The Board shall be composed
of nine members, elected at the Annual meeting as follows:
(a) In December 1989 four Directors shall be elected to serve two-year
terms and three Directors shall be elected to serve one-year terms.
(b) In December 1990 the one-year position of the Directors elected in
1989 shall be filled by Directors elected to serve two-year terms.
(c) Thereafter, positions shall be filled by electing Directors to serve
two-year terms as their regular terms expire.
[Amended 10/18/79;
11/29/84; 12/8/88; 12/7/89; 12/5/02]
(2) Within 45 days after the annual meeting, the newly-elected Directors
shall hold an organizational meeting to elect officers and transact
other business that may come before the meeting. Directors and Officers
shall serve until the organizational meeting of and selection of new
officers by the newly-elected Directors following the next annual
meeting. [Amended 11/30/93]
(3) The Board of Directors shall be governed by its own rules not
inconsistent with the Association Articles or Bylaws.
(4) The Board of Directors shall make a full, written report to the
Association at each annual meeting and may make nominations of
directors.
(5) The Board of Directors shall keep minutes of its acts which shall be
open to inspection by the members.
SECTION V. Officers. (1) The elected officers of the Association,
and their respective duties, shall be:
(a) President. The President shall preside at all meetings of the
Association. The President shall, with the advice of the Board of
directors, appoint chairpersons of standing committees. The President
shall make and sign all contracts and agreements in the name of the
Association. The President shall see that the books, statements, and
reports required by law, regulation and these Bylaws shall be kept,
made, and filed as required. The President shall make a full report to
the Board of Directors at its meetings. The President shall enforce the
Bylaws and otherwise perform all duties of the office of President.
[Amended 12/5/85]
(b) Vice President. In case of absence or disability of the President,
the Vice President shall preside and perform the duties of the
President. The Vice President shall also perform such other duties as
may be delegated by the Board of Directors. In case the office of
President becomes vacant, the Vice President shall succeed to the office
of President. [Amended 10/18/79; 12/5/85; 12/7/89; 11/30/93]
(c) Secretary. The Secretary shall keep minutes of meetings of the
Association and of the Board of Directors, be the custodian of the
Association's record and seal, and maintain current rosters of active,
inactive and associate members. [Amended 4/25/80]
(d) Treasurer. The Treasurer shall have custody of and be responsible
for all funds and securities of the Association, shall deposit all
funds, in a depository or depositories as may be approved by the Board
of Directors, shall invest funds only with the approval of the Board of
Directors, and shall disburse funds in accordance with the orders of the
Board of Directors or upon resolution of the membership. The Treasurer
shall sign and endorse in the name of the Association all checks,
drafts, warrants, and orders for payment of money, shall keep accurate
and current records of the financial transactions and affairs of the
Association and shall make regular reports to the Board of Directors at
its meetings and at the regular and special meetings of the Association.
Reports to the annual meeting shall be in writing distributed to each
member. [Amended 4/25/80]
SECTION VI. Elections. (1) In addition to nominations from the
Board of Directors, nominations for Directors shall be received from the
floor.
(2) Elections shall be by secret ballot.
(3) Any member of the Board of Directors may be removed by two-thirds of
the members voting on such question. Such voting shall be by secret
ballot.
(4) In the event of a
vacancy on the Board of Directors created during the time between annual
meetings, such vacancy shall be filled by a vote of a majority of the
remaining members of the Board of Directors at a regular meeting or a
special meeting called for that purpose. The newly elected member shall
serve until the next Annual Membership Meeting. [Amended 12/11/03]
SECTION VII. Committees. Committees may be established by the
membership or by the Board at any duly called meeting. Unless the Board
or the membership otherwise specifies as to any committee, the President
shall appoint the members and chairperson of each committee. [Amended
12/4/86]
SECTION VIII. Amendments. The Bylaws may be amended only upon
written resolution adopted by a majority of those present provided
written advance notice of a proposal to amend the Bylaws has been
presented, or upon two-thirds majority vote of those present (without
advance notice) at any duly called meeting of the membership. [Amended
12/4/86]
SECTION IX. Effects of Incorporation. If the Association is
incorporated in accordance with the Articles of Association, these
Bylaws shall be in effect as the Bylaws of the Incorporated Association
without further action required.
SECTION X. Procedure. Membership meetings and meetings of the
Board of Directors shall be conducted pursuant to Robert's Rules of
Order Revised, except where the Articles of Association or Bylaws
contain conflicting provisions, in which case the Articles or Bylaws
shall govern. [Amended 12/14/86]
ADOPTED by the first members at the organizational meeting, May
27, 1977.
Signed: James Averill Secretary
As reconstituted after the
Annual Membership Meeting
December 11, 2003
Cathy Coburn, Secretary
